Reservoir Development department Assistant

İş haqqında

- Liaise with Managers and the Head of Function to coordinate and consolidate inputs for integrated project schedules. - Set up, track, and follow up on Purchase Requests in SAP. - Monitor and maintain team calendars, coordinate meetings, and organize team events. - Maintain Reservoir Development distribution lists in coordination with IT. - Maintain and update the shareholder requests log, ensuring timely follow-up and communication. - Prepare, review, and submit monthly timesheets. - Maintain, organize, and update Reservoir Development documentation, archives (digital and physical), and Microsoft Teams channels. - Support the Document Controller in registering, updating, and ensuring compliance of Reservoir Development documents with company standards. - Track and maintain technical procedures, work instructions, and guidelines relevant to the Reservoir Development function. - Ensure confidentiality and proper handling of sensitive technical and operational information. - Provide daily administrative and clerical support to the Reservoir Development Team, including acting as the first point of contact for internal and external communications. - Coordinate travel arrangements, expense reporting, and other logistical requirements for team members. - Assist in monitoring ongoing project activities and ensure timely updates are communicated to the team. - Assist in preparing reports, presentations, and technical documentation for management and stakeholders. - Provide administrative and logistical support for workshops, technical reviews, and cross-functional meetings. - Support the onboarding of new team members. - Arrange business cards and other administrative requirements for team members. - Organize team dinners, away days, and other team-building events. - Provide ad-hoc administrative support to the Head of Function and Managers as required. - Bachelor’s degree - Prior experience in an administrative or team assistant role, preferably within oil & gas, energy, or engineering companies. - Strong organizational and time management skills with ability to prioritize tasks effectively. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. - Strong communication and interpersonal skills. - Ability to work in a fast-paced environment with accuracy and attention to detail. - Discretion in handling sensitive and confidential information. - Strong command of English, both verbal and written.