Office Administrator

İş haqqında

Administrative and Office Management - Organize and coordinate the day-to-day administrative operations of the office - Develop office rules and internal administrative procedures, and oversee their implementation - Coordinate employees’ day-to-day administrative needs - Manage office supplies, inventory, and other administrative resources - Communicate with suppliers and service providers - Coordinate office infrastructure, technical, and facilities matters - Carry out and coordinate administrative tasks assigned by management Document Flow and Archiving - Register, classify, and route incoming and outgoing documents to the relevant departments, and archive them as needed - Oversee the flow of contracts, letters, official correspondence, and other corporate documents - Keep company information and document registers up to date Reception and Visitor Management - Organize and manage day-to-day reception operations - Greet visitors, manage the office entry process, and direct them to the appropriate people - Handle incoming calls, inquiries, and general requests - Coordinate meetings and visitor appointments - Manage the receipt and dispatch of courier, mail, and document deliveries - Bachelor’s degree (business administration, management, or a related field is preferred) - At least 2 years of experience in office administration, reception, or document management - Excellent written and spoken Azerbaijani; business-level English; knowledge of Russian is an advantage - Proficiency in MS Office (Word, Excel, Outlook) and Microsoft Teams - Knowledge of record-keeping and business correspondence standards - Strong organizational and prioritization skills, with the ability to manage multiple tasks at once - Attention to detail, a sense of responsibility, and respect for confidentiality - Professional appearance, pleasant communication style, and a customer-oriented approach